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Senior Program Coordinator

Remote (within the U.S.)

VentureWell is seeking a qualified candidate for a Senior Program Coordinator to join the organization’s Commercialization Vertical. The position is intended to provide programmatic and administrative support to VentureWell partners within the Blueprint MedTech Incubator Hubs initiative. Blueprint MedTech Incubator Hubs is a new multi-center NIH program aimed to accelerate the development of cutting-edge technologies intended to diagnose or treat disorders involving the nervous system. This initiative addresses challenges to neurotech translation by providing innovators with direct funds, ongoing specialized support from experienced executive mentors, and additional commercialization related resources and support services to de-risk the technology. The Blueprint Incubator Hubs program is administered by two collaborating centers, CINTA and Neurotech Harbor (the Hubs) with support from commercialization partners and external reviewers, committees, and boards. Both Hubs manage incoming innovator proposals and awards that encompass a broad mix of translational neurotechnologies.

To efficiently execute programmatic objectives, the Senior Program Coordinator is expected to facilitate and track intra and inter-hub activities and oversee administrative communications, tasks and processes. 

The ideal candidate should be highly organized, able to work with and across diverse organizations and functional areas and be highly accessible. This position will report directly to the Senior Program Officer in Biomedical Engineering (BME). 


  • Coordinate program communications, documentation and interactions between hubs and across hub cores
    • Schedule meetings, inform attendees, and confirm attendance
    • Attend hub and core meetings and assist with facilitation and notetaking
    • Keep action item list with owners and due dates, facilitate review of these at meetings, and communicate these to responsible parties
    • Be the initial point of contact for questions on action item, schedule, and process for hub, cores, and sponsoring organizations
  • Understand the workflow and processes used in the program
  • Recognize and make known conflicts and/or gaps
  • Assist with planning and coordination of the program
  • Understand the roles & responsibilities of each hub individual and core
  • Monitor implementation of program policies and practices
  • Prepare documentation required for discussions, reviews, and reporting

What You Bring:

  • Minimum of 5 years of experience coordinating large and/or complex programs
  • Experience working with and across diverse organizations (academic, government, and private sector)
  • Experience working with and across functional areas (administrative, product development marketing, finance, etc.)
  • Adeptness at interacting with senior staff in diverse organizations
  • Exceptional communication, organization, and planning skills 
  • Strong reasoning and problem-solving skills
  • Ability to work independently as well as collaboratively in a team environment
  • Highly responsive and comfortable with a flexible work schedule that may include interacting with partner organizations outside of standard business hours and/or on weekends (on occasion)
  • Minimal travel required (-10%)

Across the Board, VentureWell Staff:

  • Are able to succeed and thrive in an environment with competing and changing priorities and tight deadlines
  • Have track records of and ability to build solid collaborative working relationships, and are proven team players who enjoy a “customer service” orientation to collaboration
  • Are committed to embedding equity in our internal practices and culture and in our programs in order to live and achieve our mission
  • Bring openness and engagement to personal, professional, and organization-wide learning on race, class, gender, justice, and equity
  • Are curious and committed to issues of environmental sustainability
  • Are self-starters with excellent attention to detail and a commitment to delivering high-quality work 
  • Are active learners who independently learn new tools and work processes quickly
  • Have excellent written and oral communication skills

Our Benefits:

  • An attractive and equitable compensation package, including: 
    • a salary range of $85-95K commensurate with experience and internal equity
    • 403 (b) with 200% match up to a maximum contribution from VentureWell of 10% when the employee puts it 5% (eligible after one year of service for the match)
    • Medical, Dental, and Vision insurance
    • $1,000 home office stipend upon hire
  • A true focus on work-life balance with work weeks that reflect that
    • It’s our aim for our employees in this position to not work more than 40-hours per week
    • 20 paid vacation days PLUS the week off between Christmas and New Years
    • 12 paid wellness days 

What We Offer:

  • A culture where people work intentionally and collaboratively in pursuit of our mission  
  • Values we believe in
  • A commitment to Diversity, Equity, and Inclusion

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